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Ripon College Alumni Association
Minutes and Meeting Highlights
Friday & Saturday, October 6-7, 2006
Presiding: Des Lauriers
Attending: Alumni Board: Babcock, Carlson, Clemons, Cochrane, Dunn (A. Trustee), Emanuel (student), Hansen, Houston, Janssen, Kegel, Kummer, Lander (student), Leach (student), MacLeod, McCullough, Miller, Padilla, Palmer, Retson (A. Trustee), Rush (student), Ryberg, Schultz, Shogren, Spaeth, Sparks, Umhoefer, Woodard. College Administration/Staff: Joyce (President); Gallagher, Malchow, Minor, Neuberger (Development); Gabriel, Seeliger (Alumni Office), Kastein (Admission); Schuetz (Admission and Financial Aid); Pinkston (Media and Public Relations).
Absent: Alberts, Robinson, Schmidt (A. Trustee).
A. Proceedings (Friday, 10/6/06)
Welcome and self introductions. The Board sang the Alma Mater.
BOARD ACTION: The Board approved the minutes from the April 2006 meeting.
Malchow introduced new administration members, Gabriel and Gallagher.
Malchow gave updated report on The Ripon Insider. A monthly "In the Loop" is getting sent to alumni and a quarterly "In the Loop" to parents. Malchow and Gabriel are looking at providing an online community without using a contractor to provide the same services. This transition will not occur for about two years.
Neuberger gave an Annual Fund update. The '05-'06 goal of $2.2 million was met, making it the second year in a row, and signs are pointing to another successful year ahead. Last year's Phonathon was the most successful ever with this year looking even better. Dale Abrams '71 continues to donate gift cards for Phonathon caller incentive. The 833 Club is recruiting new members through Phonathon and presenting to current students. Pre-alumni giving plan is being implemented to get students to understand giving back to the college. The new plan is called FORCE (Future of Ripon College Excellence) and is in the discussion process through the Advancement committee. It is expected to be in effect for the fall of 2007. Advancement held a Golden Hour presentation informing students how the office works. The 2006 Senior Class gift finished with a 78% participation rate, up from 52% in 2005. The gift was atomic clocks. The 2007 senior class is currently voting on gift options and fund raising will begin after fall break.
BOARD ACTION: The Board approved to support the senior class gift challenge as follows:
The class reaches: The Board match is:
60% participation $10.00
70% participation $15.00
80% participation $20.00
90% participation $25.00
99% participation $50.00
Schuetz gave statistics of the incoming class. There are 264 students in the 2010 class. There are currently 981 students of which 960 are full time degree seeking students, the highest in historic records. Schuetz introduced Kastein as the new Minnesota/Western Wisconsin recruiting counselor bringing the total to 6 in house Admission counselors and 2 regional counselors. He discussed how the ASAP program has been revised to the Alumni/Parent Admission Alliance (AAA) program. Stacy Klegon is the staff contact for the program. A new program has also been put into effect by the Admission Office where most need-based students that are enrolled will get full room and board coordinated by Ripon College.
Kastein gave Al Jarreau Concert report. Currently, 127 VIP tickets, 377 reserved tickets, and 350 bleacher tickets have been sold.
Malchow discussed venue for the Hall of Fame Awards (HOF). The Board had voted to pull the HOF awards from the Alumni Weekend banquet; however, President Joyce has requested to bring it back to the Alumni Weekend banquet since it is the perfect venue for Hall of Fame, Distinguished Alumni Citation, and Outstanding Young Alumni awards. Discussion took place on Hall of Fame venue.
BOARD ACTION: The Board approved President Joyce's suggestion to move Hall of Fame awards back to the Alumni Weekend banquet, but to move them after the other awards.
Discussion took place to limit amount of Hall of Fame awards to only three awards.
BOARD ACTION: The Board approved to limit the Hall of Fame awards to only three at the Alumni Weekend banquet.
BOARD ACTION: The Board approved the recommendation of the Nominating Committee for the Alumni Association Awards to be presented during Alumni Weekend 2007.
The Apprentice program is tonight at 8:15 p.m. in Great Hall. The Board is encouraged to attend. There were six student teams of mixed majors, narrowed down to four teams who will compete tonight.
The new Alumni Awards nomination form was discussed.
BOARD ACTION: The Board massed a motion to accept the new nomination form with some minor changes.
Separate forms for Alumni Board and Alumni Board Trustees are being worked on by the nomination committee.
Discussion was held on the new constitution and new committee structure. New committees include College Operations, Advancement, and Ripon Person. Chairpersons need to be elected at the first committee gathering. The Board discussed new responsibilities of each committee.
Discussion was held on a plaque idea for all Distinguished Alumni Citations and Outstanding Young Alumni. It was decided to have the Ripon Person committee work on this recommendation.
President Joyce gave the State of the College report and entertained questions after his report.
The Board adjourned to lunch with committee meetings to follow.
B. Proceedings (Saturday, 10/7/06)
Committee meetings continued from 7:30-9:40 a.m.
C. Standing Committee Reports (10/7/06)
Umhoefer-chair (College Operations) Working in these areas: 1.) reviewing Ripon College Mission, Vision, Values, and Strategic Plan, 2.) scheduling meetings with program directors to learn about long-term strategies, current gaps, and items that would make a difference, 3.) working with Lane Library for the Spring Book Sale for the Friends of Lane Library and requesting that all Board members bring at least one book to the book sale, 4.) working with student volunteers to catalog campus memorials.
Janssen-chair (Advancement) Working in these areas: 1.) creating awareness of the Annual Fund among current students through FORCE and possible annual events and contests, 2.) creating awareness of both the definition of and responsibilities of a Ripon alum, 3.) creating school spirit, which will ultimately translate to financial support, 4.) the role of class agents in fundraising.
Houston-sub cmte chair (Ripon Person-Alumni Relations) Working in these areas: 1.) organizing one alumni trip per fiscal year, 2.) displaying plaques of Distinguished Alumni recipients, 3.) a pre-professional panel discussion, 4.) getting students excited about giving to the college through FORCE, 5.) involving one representative from Student Life in all proceedings, 6.) adjusting the current nomination form to reflect new board standards.
Spaeth-sub cmte chair (Ripon Person-Admission) Working in these areas: 1.) promoting Ripon College to prospective students through alumni not solely through the Admission Office, 2.) assisting the Admission Office wherever needed, 3.) connecting current student delegates with alumni to further promote the college at various high schools, 4.) making alumni aware of the board and subcommitte's purpose by writing an article for The Ripon Insider, writing articles for the Ripon Magazine, and putting a written copy in the Class Agent Letters, 5.) attracting more legacy students, 6.) retaining more students by attracting the right students for Ripon and continual giving to the Annual fund, 7.) looking more deeply into AAA.
Shogren-full cmte chair (Ripon Person-Career Development-Kummer-sub cmte chair) Working in these areas: 1.) scheduling another "Friday @4" before Cap and Gown Party, 2.) continue collecting applications for speakers' service to offer faculty the opportunity to bring alumni to classrooms, 3.) holding a second "The Apprentice Come to Ripon" contest at the Spring 2008 meeting with improvements from this year's event.
Retson and Dunn as Alumni Trustees shared information. In 2016, about 60% of faculty will be ready for retirement, so the administration is planning ahead. College age students in Wisconsin will drop dramatically in 3-4 years; planning for this is also underway. The Board of Trustees has created a marketing committee and a strategic plan is in progress with results expected in fall 2007.
The Board sang the Alma Mater.
BOARD ACTION: Adjournment.
Respectfully submitted,
Amy Gabriel '04
Assistant Director of Alumni Relations
Ripon College Alumni Association
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